Pig Roast 2016

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Creator:
User Name
Status:
In Planning Mode
Born On:
14:15, 27 January 2015 (CST)
Last Updated:
17:53, 26 July 2016 (CDT)

Income

  • Random - $79
  • Plates - $1,080.10
  • Digital Currencies - $319.23
  • Silent Auction - $253
  • Business Sponsorship (Curse) - $500
  • Total: $2231.33

Basic Event Information

All events related to pig roast day:

  • All-Nighter Party : July 8th
  • Pig Roast : July 9th
  • LAN Party : July 10th

Flier Information

Extra Information

  • Food Prep Arrival time is TBD
  • Logistics: Omegix
  • Cooks: Preaux, Omegix, Norm, Kinsey, Michele
    • 12pm - 2am: Omegix, Preaux, Michele
    • 2am - 6am: Norm, Kinsey
    • 6am on: Preaux, Omegix

Calendar

  • July 9 2016, 12:00pm - 5:00pm: Pig Roast 2015

The Pig

  • MWR Smoker - Jeff to reserve. They said we did not receive a discount, and that we didn't last year either. It's $90. Jeff has made the reservation as of 2016.05.06
    • Need someone with a truck for picking up the Smoker and bringing it back. 2" ball, 4' of lights ~ Jeff to ask opticron
  • Using Michele's farm connections.
    • Pig Bill: $252 , does not include post processing.
    • 2 pigs @ 180 lbs EACH
    • 360 lbs @ $0.70 lb = $252
    • Estimate loosing 50% of weight to processing
    • Planning on cutting off the heads to make it fit, and slicing off anything keeping it from fitting and sticking them in the side smokers
  • Kirk said he has farm connections if we want to utilize them for future pigs

Winchester, TN

Volunteers

Pre-Event Tasks

  • Two Months Out
    • Begin Scheduling NPR Event
    • Solicit for Flier Design
    • If blocking off the street, file for a permit with the city
    • Setup Social Mediums
    • Rent Smoker ($45 a day from MWR, Total cost of $90)
  • One Month Out
    • Hang up Fliers
    • Solicit for Sides
  • Two Weeks Out
    • Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jeff to ask Phil
      • $25 for the extra pickup
  • One Week Out
    • Post Reminder messages on social mediums

Day-Before Tasks

  • Noonish - Pickup Roaster around noon, have setup at the shop in time for 3pm. - Kinsey and Jeff
  • Noonish - Jeff Makes Sure the following is at the shop.
    • redbull,
    • injection kits,
    • aluminum foil,
    • wireless meat thermometer
    • charcoal
      • (120 lbs \ 4 Big Bags) - Jeff has Charcoal from Satyam in his garage --Omegix (talk) 14:19, 23 June 2016 (CDT)
  • 3pm - place first load of fuel in the smoker to start getting it up to temp. - Scott
  • 4pm - the pigs will arrive at the shop - Michele
  • Upon Pig Arrival: - Scott, Jenn, Norm
    • Fit check to make sure the pigs will both fit in the smoker without breaking them down.
    • Prep pigs for the rack -
      • Break down what is needed to fit.
      • Oil Skin of pig and flip upside down on rack
      • Clean fat from inside cavity
      • Inject Marinade into meat
      • Dry out cavity
      • Season inside cavity (Salt, Pepper, Garlic, and binder (TBD))
      • Tie down pig to rack
      • Place temperature probes in pork (extra wireless or outside oven temp sensors needed)
      • Place pigs in smoker
      • Set timer for 15 min for the first 4 hours to monitor and predict smoker thermal loss
      • 30 min timer for the remainder of time.
  • 9pm - If we are making a lot of noise, this is what time the noise needs to die down as a courtesy to the neighbors
  • Before 2am
    • Setup Tents
  • 2am - 6am: Skeleton Crew, at least Norm and Kinsey
  • 6am - Scott and Jeff Return
  • 6am - Jeff Arrives with Breakfast Sandwiches from Hardees
  • 10am - Anyone else setting up

Day-Of Tasks

  • Pig Servers:
    • Scott
    • Jeff to ask Gregabyte
  • Money Takers (x2)
    • Money Taker #1: Dmitri
    • Headcount Tallier: Dmitri - Tally counter is in the money box
    • Money Taker #2: Tyler
      • Digital Currency and Credit Card Payments: Tyler
  • Table Setup : Jeff
    • Where to Place Food, setting out silverware, drink table, napkins, etc
  • Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
    • Task to coordinate
      • Dishes Cleaned
      • Trash Gets into dumpster
      • Tents Get Put Back
      • Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
      • Perishables get put in fridge
  • Set up donation bucket(s)/station(s): Benjamin

Day-After Tasks

  • Sunday once-over
  • Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Jeff to ask Kinsey
  • Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
  • Make sure Treasurer deducts cost-to-organization from funds raised.
    • Extra trash pickups
    • Police Fines

Week-After Tasks

  • Send thank you notes to external contacts
    • WLRH NPR
    • Pig Contact
    • Financial Sponsors

Other Necessary Items

  • Nitrile gloves for serving pig
  • Chairs (we cannot have enough chairs)
  • plates
  • cups
  • bowls (need bowls)
  • knives, spoons, forks
  • Tents
    • 10x10 tent donated by Katie Phillips
    • Second tent (donated by Scott) has three screws in the outer zip up compartment. shove those in the holes where the spring loaded pegs used to be.
    • Dmitriy's Two Tents
    • Norm's Canopy
  • Folding Tables
  • Ice and cooler
    • Jeff will bring 2x coolers
    • Ice (As much as will fit in the cooler)

Foods

Oven Sign Up Sheet

  • Drinks
    • 2-4 gallons of Piper&Leaf Tea - Bill F.
    • Lemonade - Brianna
    • Sodas
      • Chris B.
      • 4-5 2Liter Sodas - Ryen K.
    • Tea -
    • Three Water Cooler Bottles. - Chris B.
      • With empty Return, Home Depot will charge about $20 for these.
      • With empty return, Wal Mart charges $6.
  • Cooler Full of Ice for Drinks -
  • Buns (basic hamburger buns) (Need 80)
    • 40 Buns ~ Jennifer P.
    • 40 More Buns ~ Phil S.
  • Chips, Dip
    • 1 Bag of Ruffles ~ Jennifer P.
    • 1 Sour Cream and Onion Dip ~ Jennifer P.
    • Aporkalypse Dip ~ Greg B.
    • 5 Bags Assorted Chips ~ Travis C.
    • More dips
  • Side dishes
    • Chicken Dish ~ Ryen K.
    • Potato Salad ~ Norm M.
    • Cornbread Casserole ~ Michele C.
    • Cole Slaw ~ Michele C.
    • Baked Beans ~ Nik V.
    • Hashbrown Casserole ~ TylerC/KirstinD
    • Mac and Cheese (1 large pan) ~ Michael P.
    • Green Beans ~ Jeff C.'s Parents
  • Desserts
    • Cookies ~ TylerC/KirstinD
    • Pudding ~ Elizabeth W.
    • Cake ~ Ryen K.
    • Ice Cream ~ Norm making on site
      • Heavy whipping cream 4 quarts ~ LJ S.
      • Milk 1 gallon ~ LJ S.
      • Lemon 1 whole ~ LJ S.
      • ice, we will need ice - Norm checking to see if we can get unlimited free ice
  • A green salad

Projects

Completed Advertisements

To-Be Advertised

  • Google Plus Event Page:
  • Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.
  • Our Valley Events:
    • OVE Now charges $50 for non-profits that want to include an image in their online advertisement.
  • Reddit:
  • Flier:
    • Bandito
    • Digium
  • Update email sent to general list (3 weeks out)

Bonus Fame

Not Yet Advertised To

Other Post-event Thoughts

  • Straight to Ale has a program for donating beer (kegs or cans) to non-profits for events. They require at least 60 days notice and is something we should look into for Pig Roast 2017.
  • The silent auction was a huge success and we's to do it next time as well.
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